How to effectively utilize Unify Enterprise for High Volume sellers

If you are a high volume or high velocity seller looking at purchasing Unify Enterprise or are already using Unify Enterprise on a daily basis, there may be more effective ways for you to take full advantage of the software.

High Volume seller challenges

  • Unnecessary customer records in the accounting system take up space
  • Large number of individual transactions take up large amount of space in the accounting system
  • Financial data difficult to streamline and reconcile
  • Inventory often delayed or inaccurate because of lag time in entering transactions

The challenges a high volume storefront or marketplace seller faces are unique and require unique utilization of our software and your accounting software in order to maximize throughput and minimize headaches.

Solution: Consolidated Posting

One of most useful ways we can begin mitigating that workload is with consolidated posting. As explained here we can batch orders using the scheduler daily, weekly, or monthly into a consolidated post. Consolidated posts contain this order data:

  • Item data (quantity and price)
  • Shipping income (aggregate)
  • Tax income & discounts (aggregate)
  • Shipping details (tracking #'s if already shipped)

This data is posted as a unified (consolidated) transaction in the accounting system.

Important: The data does not carry over individual order details like customer information, comments, order notes, etc which can be found on the individual orders withing Unify Enterprise or within your online store.

The idea of a consolidated post is to accurately collect inventory data and revenue while reducing the impact on the accounting software. The ability to lower the number of targets in the accounting system can make it more searchable and efficient on a daily basis over time.

Consolidated posting can be set up within the transaction settings in your configuration, found here

For a general overview of how consolidating data for higher volume sellers is recommended for transactions and customers in Unify Enterprise we have a solution here.

What happens to my order data?

After posting a consolidated transaction, your individual order data is not lost. It is still all saved within Unify Enterprise, even though one transaction was created in QuickBooks. In order to view the detailed report of a consolidated post, you can follow this article here.

Additionally, there are some limitations to posting transactions in the consolidated format which can be found here.

Solution: Multi-channel inventory sync

Between consolidated posting large amounts of orders, and receiving new inventory in QuickBooks, keeping different sales channels up to date with accurate inventory is another primary concern, especially with marketplaces like Amazon and eBay.

Unify Enterprise (whether using consolidated transactions or not) is able to help manage your inventory on your different sales channels by not only updating it with quantity from your accounting system, but also updating each individual sales channel under it's own set of rules.

  • Sync Quantity of individual channels with a buffer zone above or below the quantity listed in QuickBooks to prevent overselling or artificially add to available quantity in QuickBooks
  • Sync Prices of individual channels with respect to the default QuickBooks price at different levels above or below that of QuickBooks.

See our document on how to prevent overselling with Multi-channel inventory sync here and see the general setup document on Multi-channel inventory sync here.

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