Expenses and Fees - Use this screen to configure settings to download your Amazon expenses and fees and to specify how to record the same and refund transactions as well.
The settlement report can be downloaded 120 days back from the current date.
Step 1: Understanding expenses groups
Each area in the expenses and fees setup involves looking at the Expenses group, which is the type of fee associated with each fee line item within a Settlement Report. Click here to view the Expenses group chart.
Step 2: Setting up QuickBooks transaction types
Note: The QuickBooks transaction type should be the same for each type of expense group setup in this area.
The QuickBooks transaction types area sets up the type of transaction created in QuickBooks when Unify Desktop can posts the expenses and fees to QuickBooks. A transaction can be either a Paid/unpaid Bills or Checks.
Step 2a: Setup the transaction type for each expense group fee. This must be done for each expense group fee. It is split into two areas:
- Transaction expenses (orders)
- Fees associated with refunds expenses
Step 3: Selecting a transaction type for each expense
The expense can be created as a:
- Vendor: This is the bill you are paying to the Amazon vendor
- Expense: This is the bank account/COGS that the amount of the paid bill will be posted to.
- Payment Method: This can be either a Credit card or Check. It is best done as a check since it is coming out of your checking account. Especially with Amazon, they make a deposit when you get your report. So the fees need to match what is coming out of the settlement report and they are coming out of your bank account.
- Account: This should be the clearing account designated for Amazon reports.
Recording expenses and fees related to returns
If an order is refunded with Amazon, fees associated with returns can be setup as well. View the Amazon Expense article on what Expense group item goes with the expenses and fees in Amazon.
These can be recorded as a